Return Order Management
Simplified Vendor Returns through Integration with Multiple Purchase Orders


Return Order Management

Returning items to suppliers shouldn't be difficult. For this reason, Upstackers Technologies has developed a unique Return Order Management system for Odoo 18 that streamlines, intelligently, and dramatically speeds up the return process.

This blog post will explain how to produce vendor return orders across numerous purchase orders using our customized module, which includes integrated accounting, inventory adjustment, and a clear, easy-to-follow user interface

šŸ’”Why We Built This Return Order System

Return Product From Multiple POs

Enable users to return products from multiple purchase orders for a single vendor

Date Range Availability

Auto-fetch product lines based on vendor and date range.

Outward Receipts,Debit Notes & Backorder in One Place

Seamlessly create Outward Receipts, Debit Notes, and Backorders in one place.

Automate Validation & Traceability

Automate backend logic to ensure validation, traceability, and accurate accounting entries.

šŸ“User Guide:Ā Return Order

Let’s walk through how this works in action:

Step 1: Initiate the Return

Start from the main menu:
Purchases > Return Orders > Create

Then fill out the key fields:

VendorĀ 

Choose the vendor for which you want to return items

ProductsĀ 

Multi-select products related to that vendor’s purchases.

Date RangeĀ 

  • Set the timeline to filter past purchase orders.


Purchase OrderĀ 

Ā Pick one or more POs — only those within your date range appea

Once all fields are selected, the order lines areĀ auto-fetched, saving time and manual entry.

Step 2: Review the Order Lines

Each line is generated with full details:

POĀ Reference

The original purchase order number.

Ordered Quantity

What was originally ordered.

Return QuantityĀ 

The amount you wish to return.

Product Name

The item you’re returning.

Received Quantity

What was received from the vendor.

Return ValueĀ 

Total refund/credit amountĀ (auto-calculated).

On-Hand Quantity

What’s currently in stock.

Purchase Price

Unit price at time of purcha

āž” Once satisfied, clickĀ ā€œCreate Return Order.ā€

​Step 3: Validate and Process the Return

After creation, you're redirected to theĀ Return Order Form.

There, you can:

View or modify return values.

  • Apply tax rules automatically.

  • Click theĀ "Outward Receipt"Ā smart button to continue.

  • ClickĀ "Validate"Ā on the Outward Receipt to confirm the return movement.

Step 4: What’s Next? Debit Note or Backorder?


After validation, two important options appear:

šŸ“„ Debit Note

Click ā€œDebit Noteā€ to:

Generate a draft Debit Note.

  • Link it automatically to the Return Order and Outward Receipt.

  • Make it available for accounting or refund tracking.
    Once created, the button disappears to avoid duplicate notes.

šŸ” Backorder

If the returned product is expected to be replaced:

  • Click ā€œBack Orderā€ to initiate a new purchase flow for the same item(s).

  • The system creates a draft PO linked to the original vendor and product.

Key Benefits of This Return Framework


Handle returns across multiple purchase orders for the same vendor in one go.

Ā Automated product line filling, reducing user effort.

Ā Generate all logistics and financial documents (Outward, Debit Note, Backorder) directly.

Improve accuracy and processing time for vendor returns.

Need Help Implementing Return Workflow


Whether you're handling bulk vendor returns or just want to save time and reduce manual work, this custom module is designed for you.

Let Upstackers Technologies help you modernize and optimize your Odoo experience.

šŸ“§ Email: info@upstackers.com

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