Executive Summary
A leading pharmaceutical manufacturer faced compliance-heavy challenges with batch and expiry tracking, high manual workloads in invoice management, and limited visibility into vendor performance. By implementing Odoo ERP with batch tracking, expiry alerts, automated invoice uploads, and vendor dashboards, the company improved compliance, boosted procurement efficiency by 40%, and reduced expiry-related risks.
About the Client
The client is a top pharmaceutical manufacturer recognized for large-scale production and strict adherence to regulatory standards. With growing complexity in compliance requirements and vendor management, the company required a solution that could automate workflows, strengthen traceability, and ensure regulatory compliance.
Challenges Faced
Compliance-Heavy Tracking
Manual handling of batch and expiry tracking created risk of errors and audit issues.
Inefficient Document Management
Invoices and vouchers required extensive manual effort, slowing procurement.
Vendor & Stock Blindspots
Lack of real-time vendor performance data and stock aging visibility hindered decision-making.
ERP Solution Implemented
Odoo ERP was configured with industry-specific features to overcome these challenges:
Batch/Lot Tracking with Expiry Alerts
Automated monitoring and notifications to ensure compliance and reduce waste.
Automated Documentation
Custom vouchers and auto-upload features streamlined invoice management.
Vendor Dashboards & Stock Aging
PO reporting and purchase receipt monitoring improved vendor evaluation and traceability.
Implementation Journey
Discovery
Assessed compliance workflows, vendor reporting needs, and document management processes.
Customization
Configured Odoo modules with expiry alerts, invoice automation, and dashboard reporting.
Integration
Connected procurement and compliance workflows into a unified ERP platform.
Validation & Training
Ensured accuracy with regulatory checklists and provided user training before rollout.
Results & ROI
Results & ROI
Improved Compliance
Batch and expiry tracking accuracy enhanced traceability and audit readiness.
40% Procurement Efficiency Gain
Automation accelerated purchase order processing and vendor insights.
Reduced Expiry Risks
Stock aging visibility helped minimize losses due to expired products.
Lower Manual Workload
Automated invoice handling reduced data entry errors and saved staff time.
Conclusion & Future Outlook
With Odoo ERP, the pharmaceutical manufacturer achieved full compliance, stronger vendor performance tracking, and streamlined procurement workflows. Future expansions include AI-driven demand forecasting and integration of advanced quality management modules.
Join Us Today
Pharma operations demand accuracy, compliance, and efficiency. Contact us today to explore how Odoo ERP can transform your pharmaceutical manufacturing workflows.